JOB TITLE: C-Suite Executive Assistant

TYPE OF POSITION: Full-Time

EXPERIENCE LEVEL: Senior.

KEY RESPONSIBILITIES:

• Serve as the operational right hand of the CEO, CTO, and other founders
• Coordinate meetings, calendars, inboxes, and recurring rituals across teams
• Drive internal communication and ensure leadership alignment
• Draft, organize, and maintain SOPs and internal documentation
• Help manage key projects and follow-ups on behalf of the founders
• Liaise with both internal teams and external partners/clients when needed
• Support hiring, onboarding, and internal knowledge organization
• Anticipate needs and solve problems before they surface

REPORTING STRUCTURE:

• Reports To: CEO (primary), plus other co-founders
• Team Collaboration: Marketing, Operations, Freelancers, Contractors

PERFORMANCE GOALS:

• In 60 days: Implement a structured, searchable SOP repository and internal workflows
• In 6 months: Founders spend 80% of time on strategic, high-leverage tasks
• In 12 months: You are the operational nerve center of the company

PREFERRED WORKING HOURS/TIME ZONE:

• CET working hours, with some flexibility for async coordination
• Daily overlap with leadership required

REQUIRED SKILLS AND COMPETENCIES

• Essential skills:
  • Strong executive support experience in remote and fast-paced environments
  • Operational thinking and process documentation ability (SOPs)
  • Excellent written and verbal communication in English
  • Highly organized, proactive, and resilient under pressure
• Desirable skills:
  • Experience managing remote teams or freelancers
  • Understanding of SEO, agency workflows, or online businesses
  • Familiarity with internal automation or async ops
  • Proficient with Monday.com, Google Drive, and Discord

COMPENSATION AND BENEFITS:

• Proposed Salary: Competitive, based on experience and market standards (to be discussed during the interview).
• Benefits:
  • Work-from-anywhere flexibility
  • Close access to entrepreneurial founders
  • Future growth toward Chief of Staff role
  • Opportunity to shape and scale core operations in a growing global company

WEEKLY AND MONTHLY WORK DESCRIPTION

• Weekly Tasks:
  • Schedule management and prioritization
  • Inbox triage and follow-ups
  • SOP creation and updates
  • Internal comms and async coordination
  • Task tracking in Monday.com
  • Team check-ins and progress nudges
• Monthly Tasks:
  • SOP audits and improvements
  • Reporting and goal alignment
  • Leadership syncs
  • Documentation and onboarding workflows
  • Hiring coordination if needed

CHALLENGES AND ADVANCED RESPONSIBILITIES

• Navigating ambiguity with confidence
• Prioritizing tasks in high-speed decision-making environments
• Driving alignment across distributed teams
• Proactively building structure where there’s none